Privacy Policy

How AIplify Solutions (“we”, “us”) collects, uses, and protects your information when you visit our website or use our services.

Last updated: September 21, 2025

Quick summary

  • We collect only what we need to provide our services and improve your experience.
  • Typical data: contact details, AI Readiness Score responses, IP address & user agent, analytics.
  • We don’t sell personal data. You control your info and can request deletion anytime.

Information we collect

  • Contact details (e.g., name, email) when you submit forms or book a call.
  • AI Readiness Score responses (Q1–Q6 answers, computed score & level).
  • Technical data (IP address, user agent, device/browser info).
  • Usage data (pages viewed, referring URLs, time on page) via analytics cookies.
  • Communications (emails you send us and our replies).

How we use your information

  • Provide and improve our website, products, and services.
  • Send your AI Readiness Score and recommended next steps.
  • Schedule consultations and deliver requested work.
  • Communicate updates, tips, and offers (you can unsubscribe anytime).
  • Security, fraud prevention, debugging, and compliance.

Readiness Tools Data

When you use our Readiness Tools (AI, AEO, Accessibility), we log the website URL you submit, along with technical metadata (e.g., IP address, browser type, timestamp). This information is used solely to improve the accuracy and reliability of these free diagnostic tools. No personal data is extracted from the analyzed websites, and no content is modified.

These checks are based on heuristic best-practice signals and are intended as educational diagnostics, not exhaustive audits or guarantees of compliance, ranking, or performance.

Legal bases

Where applicable (e.g., GDPR/POPIA), we process data based on:

  • Consent — newsletter signups, marketing emails, cookies.
  • Contract — to deliver services you request.
  • Legitimate interests — site security, analytics, improving services.
  • Legal obligations — record-keeping, compliance.

Sharing & transfers

We don’t sell personal data. We may share limited info with trusted providers to run our business:

  • Hosting & databases (e.g., DreamHost/MySQL).
  • Scheduling (Calendly) for booking calls.
  • Email delivery & CRM (e.g., your mail host / future CRM).
  • Analytics (e.g., Google Analytics) for usage insights.

These providers process data under agreements and appropriate safeguards. Some may be located outside your country; we use approved transfer mechanisms where required.

Cookies & analytics

We use necessary cookies for site functionality and optional analytics cookies to understand usage and improve the site. You can manage cookies in your browser settings. If we use a banner for consent, analytics only load after you accept.

  • Necessary: navigation, security, forms.
  • Analytics: traffic & performance insights (aggregated stats).

How long we keep data

We keep personal data only as long as needed for the purposes above, then delete or anonymize it. Typical periods:

  • Form submissions & quiz logs: [12–24 months] or until you request deletion.
  • Client records & invoices: per legal/accounting requirements ([5–7 years]).

Diagnostic Tools: When you use our free AI, AEO, or Accessibility readiness checks, we log the website URLs you submit. These are used only to improve the accuracy and performance of our diagnostic tools. No personal data is stored or associated with these submissions, and URLs are retained for up to 12 months before being deleted.

Security

We use reasonable administrative, technical, and physical safeguards (least-privilege access, server-side security controls). No method is 100% secure; please contact us if you suspect an issue.

Your rights

Subject to your location’s laws (e.g., GDPR, POPIA, CCPA/CPRA), you may have the right to:

  • Access, correct, or delete your personal data.
  • Object to or restrict certain processing.
  • Withdraw consent (e.g., marketing) at any time.
  • Data portability (copy of your data in a common format).

To exercise rights, email privacy@aiplifysolutions.com. We’ll verify your request and respond within applicable timeframes.

California residents: We do not sell or share your personal information for cross-context behavioral advertising. If this changes, we will provide a “Do Not Sell or Share” mechanism.

Children’s privacy

Our site and services are not directed to children under 16. If you believe a child provided personal data, contact us and we’ll take appropriate action.

Changes to this policy

We may update this policy from time to time. We’ll post the new effective date at the top and, if material, notify you by email or site notice.

Contact us

Questions or requests? Reach us at:

  • Email: privacy@aiplifysolutions.com
  • Business name: AIplify Solutions
  • Registered address: V1Z3L6
  • Data Protection Contact: Pravesh Dookun, CEO

Need help with your data?

We’ll respond promptly to access or deletion requests.

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